Project Management Today

Project Management in many companies is part politicking, part salesmanship and the rest is actual PM work. This means it’s crucial to be ready at anytime to advocate for your project or the changes necessary.
Although much of the discussion around a project will be in formal presentations, don’t forget to develop a quick, clear and concise elevator speech. An elevator speech is short description of your project and benefits that is clear and can be given in under 5 minutes. Elevator speeches typically share common characteristics.

1. A clear description of the benefits of the project. We’re talking BENEFITS not features! How good something is has no bearing on if there are benefits.

2. Give your audience what they want! Give the audience something they’re interested in hearing. Management is always looking for additional capital to invest or capture so have estimated capital savings figures ready. A worker may be interested in how a change will help them, so be ready with the goods for this group also.

3. Frame the pitch as a win-win for everyone. Stay away form anything with even a hint of negativism. The worst thing is for someone to take any negativity, tie it to your project, then work to kill it off because of a lack of information. Rarely will someone with authority move to correct their impression of a project so make certain they leave with a positive understanding.

The elevator pitch is crucial for project mangers to succeed with making the changes so necessary in many large organizations. Perfecting the elevator pitch can have an important impact on the success of a new project initiative.

There’s nothing inherently wrong with open promotion of your project or business initiative

Understanding the principles and functions of project management is key to effective leadership. Taking the initiative and being continuously proactive gets the job done. Remember that project problems usually get worse over time. Take a look again and keep a good understanding of the project through scheduled risk assessment activities. fix the problems before they become to large to address.

One of the best practical actions is to ask questions. The more your ask, the less chance of that poor communication can derail the discussion. Listen closely while others are speaking.

Use the 5 or 6 why technique. This strategy works through many of the commonly held beliefs and gets people moving in their thought process.

It works simply enough…
Something is said then you probe more by asking why.

Each time another statement is made, asking why again, delves deeper into the issue until you reach the core of the thought.

Another idea is to problem until everyone understands the who, what, where, when, why and how of a thought. By using these techniques, it’s possible to have a conversation on almost anything without it becoming personal. Heck, you might even finally have those talks about politics, religion and
taxes with your friends! LOL